Description:

This measure calculates the actual donations that are received in the Quality of Life areas/departments.

 
Analysis:

In Q4-FY26, the "Percentage of Donations to Total Quality of Life Programs and Services Expenses" was 2.5%, exceeding the target of 2%. This marks a decrease from Q3-FY26's actual value of 5%. The measure has fluctuated significantly over the past quarters, with values ranging from 0.2% to 5%. The recent decline might be attributed to varying donation levels, reduction in grants or changes in program expenses. 

FY26	Total Donations	Budgets for Libraries and Parks & Rec	Total Percentage of donations to Expenses
QTR 1	77,131.19	1,726,895	4.5%
QTR 2	4,050.00	1,726,895	0.2%
QTR 3	92,530.75	1,726,895	5.4%
QTR 4	600.00	1,726,895	0.03%
Total	174,311.94	$6,907,581	2.5%

 

 
Impact:
Any donations collected or grants received offset the cost of equipment and/or services provided. This allows the City to allocate funds to other high priority areas. Over the long term, the measure has varied widely, with the highest being 35% in Q1-FY24 and the lowest at 0.2% in Q2-FY26. The fluctuations suggest variability in donation trends or program expenses. While targets are consistently set at 2%, actual values have often exceeded this, except in certain quarters like Q1-FY25 and Q3-FY25 where it fell below target. This variability indicates potential challenges in stabilizing donation contributions or managing expenses effectively. This inconsistency may also indicate volatility in community contributions or shifts in budget allocations for libraries and parks. These fluctuations suggest a need to explore underlying factors such as changes in fundraising strategies or variations in community engagement levels.

Description:

The City utilizes volunteers for its 26 Commissions and Boards where our City staff implements the application process and the BMA selects and approves the members.  We also utilize Volunteer Odyssey to recruit and place volunteers for all city events that require the use of volunteers. Police and Fire have volunteer reserves that serve in those events as well.

 
Analysis:

For Q4-FY26, the "Percentage of Actual Volunteer Hours Needed to Total Hours" is on target, with actual volunteer hours reaching 100%, surpassing the target of 60%. This indicates a strong volunteer engagement, continuing the positive trend seen in previous quarters of FY26. The consistent exceeding of targets suggests effective volunteer recruitment and retention strategies. Would you like to see long-term trends for further context?

 

FY26	Volunteers Needed	Actual Volunteers	%
QTR 1	344	284	83%
QTR 2	234	215	92%
QTR 3	361	312	86%
QTR 4	134	134	100%
Totals	1073	945	88%

 

 
Impact:
Long-term trends indicate a generally upward trajectory in volunteer engagement since FY24, with sporadic dips such as Q1-FY25's lower performance at 46%. However, subsequent quarters have shown marked improvement, maintaining above-target performances through FY25 and FY26. This suggests a continued focus on enhancing volunteer recruitment and retention strategies over time, positioning the City of Germantown to regularly meet or exceed its volunteer hour goals. The consistent above-target performance suggests effective volunteer recruitment and engagement strategies.