Description:

This measure calculates the actual donations that are received in the Quality of Life areas/departments.

 
Analysis:

In Q3-FY26, the actual percentage of donations to total Quality of Life programs and services expenses was not recorded. Previously, Q2-FY26 saw a drop to 0.2%, significantly below the 2% target, following a high of 4.5% in Q1-FY26. This fluctuation suggests possible inconsistencies in donation inflows or changes in expenditure patterns.

FY26	Total Donations	Budgets for Libraries and Parks & Rec	Total Percentage of donations to Expenses
QTR 1	77,131.19	1,726,895	4.5%
QTR 2	4,050.00	1,726,895	0.2%
QTR 3	92,530.75	1,726,895	5%
QTR 4	0.00	1,726,895	0.0%
Total	173,711.94	$6,907,581	2.51%

 
Impact:
Any donations collected or grants received offset the cost of equipment and/or services provided. This allows the City to allocate funds to other high priority areas. Over the long term, donation percentages have varied widely, with peaks like 35% in Q1-FY24 and lows such as 0.2% in Q2-FY26. This inconsistency may indicate volatility in community contributions or shifts in budget allocations for libraries and parks. These fluctuations suggest a need to explore underlying factors such as changes in fundraising strategies or variations in community engagement levels.

Description:

The City utilizes volunteers for its 26 Commissions and Boards where our City staff implements the application process and the BMA selects and approves the members.  We also utilize Volunteer Odyssey to recruit and place volunteers for all city events that require the use of volunteers. Police and Fire have volunteer reserves that serve in those events as well.

 
Analysis:

In Q3-FY26, the percentage of actual volunteer hours needed to total hours was 86%, a decrease from 92% in Q2-FY26, yet still significantly above the target of 60%. This indicates a strong capacity to fulfill volunteer requirements, despite a slight drop this quarter. The change might be attributed to seasonal variations or shifts in volunteer availability. 

FY26	Volunteers Needed	Actual Volunteers	%
QTR 1	344	284	83%
QTR 2	234	215	92%
QTR 3	361	312	86%
QTR 4	0	0	0%
Totals	939	811	86%

 
Impact:
These numbers reflect the success of volunteer recruitment through Volunteer Germantown but does not account for those who apply for and receive Board and Commission appointments or fire and police reserves. The City has a moderate impact on the data provided here as stakeholders outside of City departments are using the platform in different ways and not all volunteers are logged and confirmed through the system, making it difficult to verify data. The percentage of actual volunteer hours needed consistently exceeded the target of 60% across most quarters since Q1-FY24, with occasional dips, notably in Q1-FY25 at 46%. Recent quarters show recovery and stability, maintaining over 80%. This trend suggests effective volunteer engagement strategies with minor fluctuations likely due to external factors. The consistent above-target performance suggests effective volunteer recruitment and engagement strategies.